Driver pay worked out from the routes they drove

Afi Planner prices every route with your pay plans: the drive to the first stop, between stops, time at the stops, waiting, breaks and the drive back, per hour and per mile, from the plan or from what really happened. Your finance team approves each pay period and sends it to your payroll software, where taxes and deductions stay.

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Driver pay for Oct 18–24 at a demo company: gross pay $14,620.26, cost per delivered stop $11.61, per counted hour $38.45 and per mile $5.71, overtime $919.07, actual time against the plan +$1,660.95, pay by day and where the money goes

Pay that follows the work

Hours and miles come from each route: from the plan, or from the driver’s reports and GPS when you pay actual time. No more adding up timecards by hand.

Built around US overtime rules

Daily and weekly overtime tiers, 40 hours on your own workweek, overtime on the regular rate, a weekly minimum-wage check and California’s seventh-day rule as an option.

Only finance sees pay

A Finance role sees driver pay and nothing else: no routes, orders or customers. Dispatchers and customer service never see pay rates or pay.

A pay plan for every part of the route

Each part of a route has its own rate per hour and per mile, and you choose whether it is paid from the plan or from what really happened. Free commute minutes apply only to a drive from or to the driver’s own home; a drive from or to the depot is work time and paid in full.

To the first stop, between stops, at the stops, waiting, breaks and from the last stop, each priced on its own
Choose which parts count toward overtime
Pay per delivered or failed stop, a daily allowance and a daily minimum
Rounding of paid minutes if you want it, none by default
Several plans per company, one per driver, and a driver’s own rates where they differ

A pay plan: $30 an hour for the drives and the time at the stops, $0.80 per mile, 45 free minutes on the drive to the first stop and back, each part taken from the plan or the actual time, free minutes only on legs from or to the driver’s home

Start from a ready pay plan

Pick the template closest to how you pay, then change what differs. Every template is a starting point, not legal or tax advice, so check the amounts with your payroll advisor.

Hourly, overtime after 40 hours a week (most states)
Hourly, overtime after 8 hours a day or 40 a week, plus mileage
California: daily and weekly overtime and the seventh-day rule
Two-person crews for furniture and appliances, paid by the hour
Employees paid per stop and per mile, topped up to the minimum wage
1099 contractors paid per stop and per mile, or a flat day rate plus a little per stop
Teams in Sweden, Vietnam and Spain get templates of their own, in their own currency

Every dollar explained

Open a driver to see each day split into the parts of the route: planned and actual minutes, free and counted minutes, miles and pay, then the overtime and the day’s total. Where nothing was measured, the plan is used and the report says so.

See the live demo

A fictional delivery company in the middle of its day: watch the vans move in Live, replay the day so far and open any order. Read-only, no sign-up.

One driver’s week on his own rate of $34 an hour: $2,087.50 gross, 48:59 counted hours with 8:59 overtime; Monday opened to show each part of the route planned and actual, the counted minutes, miles and pay, and overtime from hour 8

Overtime, built around US rules

Set overtime tiers per day and per week, each “from hour N: + $X an hour” or “× 1.5” of the regular rate. Each hour earns one premium, never daily and weekly overtime both. You choose the rules in each plan, so check them with your payroll advisor where your state adds its own.

Weekly overtime after 40 hours, counted on your company’s workweek whatever your pay period
The regular rate behind “× 1.5” includes per-stop pay and allowances; mileage paid back as a reimbursement stays out
A weekly minimum-wage check that tops up per-stop pay when it falls short
California’s seventh consecutive day, as an option
Taxes, withholding and deductions stay in your payroll software

Pay periods you approve

Weekly, every two weeks, twice a month or monthly. The pay register lists each driver’s pay, hours, overtime and delivered stops. An approved period is frozen: a new rate or a late report shows as a difference and never changes approved pay. Mark it paid, or reopen it with a reason.

Adjustments for bonuses, deductions, reimbursements and corrections
A finished route whose GPS measured less than half of its planned miles (a phone that died, a track cut short) is paid on the planned miles and listed under Check before approving: accept it by approving, or click Correct to open an adjustment for that driver and day
Every change in a log: who changed what, and when
The register works on a phone too

The pay register on a phone for Oct 18–24, still open with an Approve period button: each driver’s gross pay, hours, overtime and delivered stops

Controls an auditor trusts

Pay goes out only after the right person checks it. Approving is a right of its own, so the person who prepares the pay doesn’t have to be the one who approves it, and every change says who made it, when and why.

“Approve driver pay” is separate from “Driver pay”: give it to the person who signs off
An optional second approver: nobody approves a period whose pay they changed, and the approver doesn’t mark it paid
A rate change applies from the date you choose; the days before keep the rate they were worked at
Removing an adjustment needs a reason, like adding one
A log you can filter by change, driver and dates, and download as a CSV
A paid period reopened remembers what was paid, so the next run pays only the difference

Driver pay settings with “A second person approves” on, and the log of a demo company: the pay plan’s rates changed from Monday, Nov 2, the second approver turned on, and draft payroll exports

What your drivers really cost

The overview puts gross pay next to cost per delivered stop, per counted hour and per mile, the overtime share and what paying actual time cost against the plan, with pay by day and by driver.

Exports your payroll software can read

Afi Planner works out gross pay from the work. Your payroll software still runs payroll, so everything goes out in files it can take in.

An Excel workbook where every figure is a live formula from the minutes and miles, so your accountant can check any cell
Two payroll CSVs keyed by each driver’s payroll ID: every amount already priced, or hours by pay code (regular, overtime, double time) for your payroll software to price; import one of them
Mileage over the IRS rate split out as taxable wage
Files of a period not yet approved are named as drafts
Timesheets in Excel or CSV: each part of each route, planned, actual and counted

Timesheet only, if you pay in your own system

Already work out pay somewhere else? Switch Driver pay to Timesheet only and Afi Planner just measures the work: every part of each route, planned and actual, ready to export, with no rates and no money.

Frequently asked questions

Does Afi Planner run payroll?

No. It works out each driver’s gross pay from their routes and exports it. Taxes, withholding and deductions stay in your payroll software.

Who can see driver pay?

The Finance role, the owner and admins. Dispatchers, customer service and API keys never see pay rates or pay. A company can also add driver pay to a role of its own.

Who can approve pay?

Anyone whose role has “Approve driver pay”: the Finance role, the owner and admins by default. Turn on “A second person approves” and nobody can approve a period whose pay they changed, or mark paid a period they approved.

Does it follow US overtime law?

It is built around the federal rules: overtime after 40 hours in a workweek on the regular rate, no hour paid overtime twice, and a weekly minimum-wage check, with California’s seventh-day rule as an option. You set the rules in each plan, and state and local rules differ, so check them with your payroll advisor.

Can we pay planned time instead of actual time?

Yes, part by part. Each part of the route is paid from the plan or from the driver’s reports and GPS; breaks always follow the plan.

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